Pre Award

Before a grant, contract or agreement can be entered into, the staff and faculty members of each department must complete a written disclosure known as the Conflict of Interest Form (COI). The form must be submitted to the chair of the department and if conflict does exist it must be reviewed by the Dean. All faculty members COI Form must be sent to the Office of Contracts and Grants (OCG) to be kept on file in the event that the faculty submits a proposal.

All proposals for a grant, contract or other agreements must be routed to the Dean before being submitted to OCG. The Dean would review and sign all proposal transmittal forms and cost sharing forms. In the case of limited submission, the Dean will review all proposals and rank them before they are reviewed by OCG. The Director of the Office of Contracts and Grants is the only authorized signatory for the proposal before it goes to the Sponsor. This is also the case for sub-contract agreements. Sub- Contract agreements must be routed like all other proposals.

Faculty members needing assistance with the proposal form and budget, may contact the Research Administrator in the College for assistance.

The PI should let the Department Business Administrator (DBA) know the outcome of a proposal as soon as they hear from the sponsor. In this way arrangements can be made for interim funding if there is positive feedback and the award had not been set up.

Prior approval is needed for research projects that consider using carcinogenic or toxic compounds, animal, human subjects, recombinant DNA, pathogens, or radioactive material. The PI should contact OCG before submitting these proposals.